IMPORTANT INFORMATION ABOUT STUDENT BILLING, FINANCIAL AID, AND BUDGETING FOR OFF-CAMPUS PROGRAMS FOR THE 2017/2018 ACADEMIC YEAR

Ohio Wesleyan has a home-school tuition system for students participating in approved semester- and year-long off-campus programs (both international and domestic). This system is used to facilitate the packaging of applicable financial aid, to make billing clearer, to allow use of Tuition Management System’s monthly payment plan, and to make budgeting easier for students and their families.  This system also strives to make off-campus academic programs as financially accessible as possible to the widest range of students.

During the term away, students participating in approved off-campus programs are billed regular OWU tuition and awarded regular OWU merit and OWU need-based aid.

For room, meals, and other ancillary and occasionally optional fees, Ohio Wesleyan bills students exactly what the program charges. Ohio Wesleyan does not charge students the OWU room, board, or the activity fee for the time away. For the 2017/2018 academic year, Ohio Wesleyan charges a $60 off-campus program leave application fee and a $2,600 off-campus program fee. For some programs, there is a supplemental program-specific off-campus program fee. Students will be notified of the supplemental fee, if there is any.  Standard billed charges and estimates of out-of-pocket expenses are provided to students on OWU Budget Sheets.

Ohio Wesleyan pays all program fees and charges directly to the program with a few exceptions (see below).

Please note that these policies do not apply to summer off-campus programs. For information about summer off-campus programs, please contact IOCP or the Office of the Registrar.

Please see below for more detailed information:

COSTS

A semester off-campus always costs more than a semester on-campus, even when spent in a country with a much lower cost of living. Students are advised to budget carefully. Specific cost estimates for room, board, and educational and personal expenses will be made available to students for their approved programs.  OWU Budget Sheets are available to students for each program.

Incidental and personal expenses are, in almost all cases, significantly higher for off-campus programs because of required and optional travel and other activities, and these expenses vary greatly by program. Total transportation costs, both surface and air, for the duration of an off-campus program are usually underestimated by students. Students are responsible for carefully planning for the cost of participating in their approved off-campus program.

Students studying abroad should expect to budget at least $6,000 to $8,000 more for the semester they are away over what they normally would spend on campus.

For the 2017/2018 academic year, OWU charges a $60 application fee to those who wish to apply to participate in an approved off-campus program and a $2,600 off-campus program fee per semester for those who participate.  

For some programs not administered by OWU, there is a supplemental off-campus program fee that will be charged to the student in addition to the regular off-campus program fee.  There may also be over-load fees charged for programs that award more than the equivalent of 5.25 Ohio Wesleyan Units of Credit for the term of enrollment.  Supplemental off-campus program fees for the 2017/2018 academic year will be charged for all programs that charge more than $12,000 per term for tuition and academic fees.  The supplemental charge for a program will be the difference between the program tuition and academic charges and $12,000. 

Students are advised during mandatory meetings about budgeting and costs. It is their responsibility to plan carefully and to communicate to their parents/financial guarantors about their planning.  

Parents/financial guarantors are strongly encouraged to schedule a teleconference or meeting with OWU Connection staff to discuss billing and financial aid policies.  These can be arranged at night or on the weekend.

Students are provided with billing information and estimates for out-of-pocket expenses on OWU Budget Sheets.  Many of these are available on-line through OWU Off-Campus Programs.  

FINANCIAL AID

Most non-OWU financial aid, such as federal government programs (Pell, Perkins, Stafford, SEOG, Plus), state government programs, and external scholarships (corporate, etc.) will be applied to all approved programs. Federal financial aid will be repackaged for the student’s off-campus semester based upon the estimated cost of each particular program. Students must contact the Financial Aid Office for information regarding their own financial aid packages. 

Many off-campus programs award their own scholarships. If a student receives a program scholarship, it will be credited to the student’s OWU account.

IOCP also will facilitate the application for additional financial aid to other federal government programs such as the Gilman and Boren programs. Students are encouraged to apply to these programs, if they are eligible.

Other non-OWU external aid / scholarship programs exist. For more information, please see:

NAFSA: Financial Aid For Study Abroad (reference with links)

Students receiving Pell Grants should apply for the US Federal Gilman scholarship program.  Students studying foreign languages should consider applying for a US Federal Boren scholarship.  

For more information also see:

OWU need-based aid will be applied to all approved programs. OWU merit aid will be applied to all approved programs. 

Students receiving tuition remission benefits (OWU employee, GLCA TRE, TEP, and Clergy) must contact the IOCP Director for information regarding these programs early in the process.  These programs apply differently.

Students, normally, are eligible for only one semester of off-campus study in an approved program. OWU-sourced aid normally may be applied to only one semester off-campus. Students are required to follow academic guidelines and to avail themselves of academic advising. Financial aid will not be available for a ninth semester of enrollment, if this is required for graduation because of off-campus program participation. Students may not defer graduation in order to participate in an off-campus program. Students must plan their off-campus academic experience carefully and know the terms of their financial awards. 

BILLING

Students must refer to their OWU Budget Sheet for program costs.

Students will be billed regular OWU tuition for the semester they are off-campus; they also will be billed the OWU off-campus program fee and (if applicable) the OWU supplemental off-campus program fee. 

Students will not be billed for OWU room and board, but will be billed by OWU for the room and board charged by their destination program. The cost of room and board, other fees, and personal expenses for off-campus study programs varies considerably depending on local cost-of-living, exchange rates, etc.

Students must budget in advance and carefully for these expenses and must communicate details of these arrangements with their parents/financial guarantors. Often housing and meal plan decisions with significant cost impact are made or changed after arrival at the destination program by the student herself/himself.   The housing and meal charges shown on the OWU IOCP Budget Sheets are for the standard or basic plans, other plans may be chosen by the student, even after the start of the student's program.

For a few approved programs, students pay the program directly for accommodations and/or board. For a few others, students may not have a board plan but will be expected to shop and cook on their own. Estimated costs for room and board, in these cases, will be used to figure cost of attendance for financial aid purposes, though they will not be part of the students’ OWU bill.

OWU pays the program directly, except for the application fee and refundable deposits (such as room damage deposits). Some programs require non-refundable deposits. Students are responsible for paying the program’s refundable deposits. This is, in almost all cases, the only fee, along with the program application fee, that the student will pay directly to the program.

Students should not refer to a program's published information (on-line or otherwise) for billing and financial aid information but rather only to OWU published information, such as Budget Sheets. 

Because of the additional steps involved in the off-campus billing process, off-campus program charges normally will be billed and appear on students’ billing statements one or two months later than normal.

It is not unusual for some off-campus program charges to be billed after students have arrived at their program—for example, for upgrades in housing or for optional excursions. These additional charges may even appear on a student’s billing statement after the student has returned to OWU. In some cases, programs will include transportation charges, such as airfare, in their student billing; these will always be charged to the student’s account.

If a student receives a bill directly from the approved program for any charge, save a refundable deposit, this is an error. The student must contact the program and also OWU to make arrangements to correct the error.

The tuition rates for approved programs themselves are in almost all cases less than the tuition rate at OWU, in some cases significantly less.  The OWU system of billing and financial aid for off-campus programs, takes into account the transferability of financial aid (including Federal aid and all OWU scholarships and need-based grants).  

OWU does not charge both OWU tuition and the tuition at the destination institution.   

REFUNDS

After being approved for participation in an off-campus program, students must realize that OWU is expecting them to follow through on their intentions. If a student decides not to participate in an off-campus program, notification must be made directly and immediately to IOCP in writing.

Payments OWU has already made to the student’s approved off-campus program will be refunded only after and in the exact amount that OWU has received back from the program. OWU is not responsible for securing refunds from programs—it is the student’s responsibility to know all program refund policies and act accordingly. Students must be aware that late decisions and/or inaction could result in substantial non-refundable charges for which they will be responsible.

The application fee and administrative fee are not refundable.

PERSONAL BUDGETING

Students must create and maintain a budget for personal and other ancillary expenses. This is often very difficult while participating in an off-campus semester. Students may contact the IOCP Office and the destination program for assistance.

Students are encouraged to attend Access Study Abroad information sessions at which they will learn more about external financial aid, personal budgeting, financial contingency planning, etc.  Additionally, budget planning sheets will be distributed and reviewed.

Students must consider not only billed tuition and fees but also estimated out-of-pocket expenses when budgeting.  Some programs for which students are billed less than they would be if they were to stay on-campus might well cost significantly more when out-of-pocket expenses are taken into account.

Students take on complete responsibility for decisions related to housing and meal plans, to additional or supplemental programming, and all personal expenditures.

If you have questions, please contact the IOCP Office at iocp@owu.edu or 740-368-3070.

Early in the process of applying to participate in an approved off-campus program, students send general information regarding billing and financial aid to the parent(s) / financial guarantor(s), who sign an acknowledgment/permission form.  Later in the process, students are given detailed billing information and estimates for out-of-pocket expenses.  The Director of IOCP is available to discuss billing and financial aid for all programs.

All of the above is subject to change. Each year tuition and fees increase.