Faculty Personnel Information Sheet (Self-Report)

All faculty being reviewed for retention (reappointment), tenure, promotion, or merit are asked to complete a Faculty Personnel Information Sheet (FPI Sheet), often called a Self-Report form (Faculty Handbook Section 3.9.2). This form lists the criteria used by the Faculty Personnel Committee for all personnel decisions. In the material below you will find additional information about the Self-Report. 

The Self-Report form was revised in 2021-2022 to clarify the kinds of information that should be included, to provide more guidance to faculty members as they prepare their Self-Report, and to be more consistent with current institutional practices and priorities. These changes were adopted by the faculty in April 2022. Academic Affairs encourages you to review the information below about this new form. In addition to the above listed changes, the new form provides greater flexibility in formatting. 

Instructions for Completing

Your FPI Sheet (Self-Report) should be a narrative that describes your activities, their significance, and their context in each of the three categories of evaluation: teaching, scholarly and creative work, and service. Please keep in mind that the FPI Sheet (Self-Repor) has two audiences: peers, who are often experts in your field, and members of the FPC, who are often non-experts. The documents below provide guidance on the kinds of information that should be included in each category of evaluation and how it should be structured. 

Academic Affairs recommends that you prepare your FPI Sheet (Self-Report) in a Google document or other word processor of your choice using the structure you select. The documents above provide recommended structures for each category.

When you are satisfied with your document, save it as two PDF documents. One should contain your entire FPI Sheet (Self-Report). The second should contain just material for Section I. The entire FPI Sheet (Self-Report) will be provided to your peers and members of FPC. Section I will be provided to the student board. Please see the next section for how to submit these documents. 

Instructions for Submitting

Faculty can upload their complete FPI Sheet (Self-Report), Section 1, a CV, a promotion narrative, and any other supplemental documents a faculty member wishes to provide with their evaluation package to the faculty evaluation web form. 

This is a change from past practice. Faculty will no longer type text into boxes on a web page. Instead, faculty will prepare their FPI Sheet (Self-Report) as they wish, convert it to PDF, and then upload it to the web form. This is the beginning of a transition in how data is collected for the personnel process. 

Access

The entire FPI Sheet (Self-Report) and all supplemental documents you upload will be made available to designated peer evaluators, all members of the Faculty Personnel Committee, the Provost, the Provost’s administrative assistant, and the President. Section I will be made available to the Student Board. Please see Section 3.7 Faculty Personnel Records for details about the information provided to which groups of individuals. 

If you wish to provide members of the Faculty Personnel Committee with supplemental documents that you do not want your peer evaluators to see, please email those to the Provost’s Administrative Assistant, Leigh Ann Emmons at laemmons@owu.edu in Portable Document Format (PDF). She will upload them to your file, and they will only be viewable by members of the FPC, the Provost, the Provost’s executive assistant, and the President.