Students play a critical role in supporting the health, safety, and well-being of the entire Ohio Wesleyan campus community. This role has never been more important than during the COVID-19 pandemic, which can harm people of all ages. It is vital that everyone follow our safe campus guidelines, created in compliance with the latest public health information and State of Ohio orders, to help protect the university community from the coronavirus.

Residence Hall Move-In

Students will be housed on campus with and without roommates, depending on the room type you selected.

To support social distancing, only one person will be permitted to accompany you to check-in and help you move into your residence hall. We haven't scheduled any orientation activities for August 16 to ensure you have plenty of time to get settled into your space regardless of your arrival time.

Early Arrivals

Many students, including fall-season athletes, marching band members, Resident Assistants, and Camp Oh-Wooo Leaders, will return to campus as “early arrivals” from August 7-15, with groups arriving on different days. If larger groups move in on the same day, they will be assigned arrival shifts to allow for reduced density at check-in stations and in public spaces and to facilitate the COVID-19 testing process.

Early Arrival Schedule

RAs and moderators - Aug. 9
New international students - Aug. 11
Marching band - Aug. 11-12
Football - Aug. 12
Camp Leaders - Aug. 13
Cross-country, field hockey, men's & women's soccer, volleyball - Aug. 13
Returning international students - Aug. 14

New Student Move-In: August 16

If you are a first-year student not in an early arrival group, your move-in day will be Sunday, August 16. Around July 17, you received an email with detailed information about the move-in process, along with a link to let you select a move-in time. Please note that you must abide by your designated move-in date and time in order to reduce density in the check-in area and in hallways.

Camp Oh-Wooo is still happening. There will be no in-person activities on Sunday and Monday, since we'll be waiting for test results to come back. Students will participate in remote sessions throughout Monday, and they could join from any remote location. We plan for in-person activities to begin on Tuesday, as we're hoping to have new students' test results back by Monday evening.

Please see the schedule of events for details.

Returning Students: August 17, 18, & 19

If you are a returning student not in an early arrival group, your move-in day is Monday, August 17, 18, or 19. You will receive an advance email with a link to let you select a move-in time that day. Please note that you must abide by your designated move-in date and time in order to reduce density in the check-in area and in hallways.

Centralized Check-In

We will use a centralized check-in process on central campus, with check-in stations for various offices/programs (such as orientation, health center, financial aid/bursar, student IDs, coronavirus testing, etc.) The following precautions will be in place:

  • Only the student plus one additional person will be allowed to enter the check-in area.
  • Those working check-in will wear gloves and face masks.
  • Hand-sanitizer stations will be available.
  • Markers will be placed on the ground to signify 6-foot distances for those waiting at a check-in station.
  • Entrances and exits will be designed with one-way directions, and the flow between check-in stations will be one-direction, as well.
  • Plexiglass barriers will be placed at each check-in station.
  • Room keys will be preloaded into separate envelopes with the student’s name, building, room number, and ID number written on the outside of each envelope.
  • Digital tablets and screen pens will be used as much as possible to sign forms and will be wiped down with disinfectant after each usage.
  • All surfaces at check-in stations will be disinfected every 30 minutes.

Residence Hall Process

  • Only the student plus one additional person will be allowed in the student’s residential building during move-in.
  • To support everyone's safety, no student assistants will be available to help move in other students’ belongings.
  • Entrances and exits will be marked with one-way directions, and staff or volunteers wearing gloves and face coverings may be placed at each exterior door to open them for those moving in.
  • Rolling move-in bins or carts will be available in each building, and we will designate a centralized pick-up and return spot for them. Each bin/cart will be disinfected before it is made available to the next user.
  • There will be fewer student staff members in hallways and residential rooms than is typical. Those students will be assigned different tasks to facilitate a safe move-in process. Signs will be placed in halls directing people to the customer service desk or providing a phone number for assistance.
  • A customer service table will be staffed in each building to answer questions, provide hand sanitizer, and resolve concerns. These desks will be disinfected every 30 minutes, staff working at them will wear face coverings and gloves, and the area will contain 6-foot distance floor markers for those waiting for help.
  • Housekeeping staff will be on constant rotation in public spaces to disinfect surfaces that are commonly touched (such as handrails, door handles, elevator buttons, and bathroom fixtures). Each surface should be cleaned at least once every 30 minutes.

Universal Viral Testing

All students will undergo a free PCR viral test at the start of fall semester. Residential students will be tested for COVID-19 at the time they arrive for check-in on central campus. Commuter students will have an assigned testing time from August 17-19.

Our goal is to identify cases of the virus as quickly as possible and then to isolate those affected to prevent the virus from spreading. The university is contracting with an external testing service provider, and the tests will be administered by properly licensed healthcare providers.

PCR tests provide a definitive COVID-19 diagnosis and take 1-2 days to process at a laboratory that is analyzing all of our tests.

In consultation with our public health partners from the Delaware General Health District – we have established the following protocols for fall semester move-in: 

  • After having their PCR test (via nasopharyngeal swab by a healthcare professional), students will check in and move their belongings into their rooms. They may also stay in a local hotel during the initial self-quarantine.
  • Once moved in, students will be asked to quarantine in their room, pending the results of their PCR test. Student meals will be delivered to the residence halls, and we ask all students to strictly adhere to face-mask and physical-distancing guidelines during the self-quarantine. We will email students their test results after we receive them, which we anticipate will take 1-2 days.
  • If a student tests positive, they will be required to isolate until cleared by county health officials. If a second student was in a bedroom with someone who tests positive, county health officials will discuss with the second student the amount of time they spent in close proximity with their roommate or other infected individuals to determine whether the second student needs to quarantine. Questions will include whether the students involved were wearing masks and staying six feet apart. If health officials determine quarantine is needed, the quarantine could last for 14 days. Because of this, students may want to consider spending the night quarantined in a hotel or back at their permanent residence, if feasible. The university will provide $100 in reimbursement for the cost of a hotel that evening, but students will need to make their own hotel arrangements. The $100 reimbursement will be sent as a check after move-in.

Because we want the testing to be as recent as possible, students must be tested at Ohio Wesleyan to be able to attend classes. Results from tests conducted at other locations will not be accepted. However, if any students contracted and recovered from the virus within the past 10 weeks, they will not need to be tested or quarantined upon arrival (but must bring medical documentation verifying these facts when they check-in on campus in order to be exempted from the test).

We will continue random testing of students throughout the semester to help support everyone’s health, safety, and well-being.

If the PCR test confirms a diagnosis of COVID-19, the students will be relocated to a different room designated for isolation, or they may choose to go home for isolation. Public health officials and university staff will assist with meeting these students’ needs and ensuring that their medical conditions are monitored. Students placed in isolation must not come out of isolation without receiving clearance to do so from public health officials.

See details about isolation and quarantine.

In order to provide a safe campus environment, individuals must comply with OWU’s COVID-19 testing requirements in order to be on campus this fall.

Additional Resources