Bylaws of Ohio Wesleyan Panhellenic Association

Last Approved May 1, 2017


Article I. Name
The name of this organization shall be the Ohio Wesleyan Panhellenic Association.

Article II. Object
The object of the Panhellenic Association shall be to develop and maintain women’s
fraternity life and interfraternity relations at a high level of accomplishment and in so
doing to:
1. Consider the goals and ideals of member groups as continually applicable to
campus and personal life.
2. Promote superior scholarship and basic intellectual development.
3. Cooperate with member women’s fraternities and the university/college
administration in concern for and maintenance of high social and moral
standards.
4. Act in accordance with National Panhellenic Conference (NPC) Unanimous
Agreements, resolutions and policies.
5. Act in accordance with such rules established by the Panhellenic Council as to
not violate the sovereignty, rights and privileges of member women’s fraternities.

Article III. Membership
Section 1. Membership Classes
There shall be three classes of membership: regular, provisional and associate.
A. Regular membership . The regular membership of the Ohio Wesleyan
Panhellenic Association shall be composed of all chapters of NPC fraternities at
Ohio Wesleyan University. Regular members of the College Panhellenic Council
shall pay dues as determined by the College Panhellenic Council. Each regular
member shall have voice and one vote on all matters.
B. Provisional membership . The provisional membership of the Ohio Wesleyan
Panhellenic Association shall be composed of all colonies of NPC fraternities at
Ohio Wesleyan University. Provisional members shall pay no dues and shall
have voice but no vote on all matters. A provisional member shall automatically
become a regular member upon being installed as a chapter of an NPC fraternity.
C. Associate membership . Local sororities or national or regional nonNPC
member groups may apply for associate membership of the Ohio Wesleyan
Panhellenic Association. The membership eligibility requirements and the
process for submitting an application and approval of the application shall be
determined by the Panhellenic Council. Associate members shall pay dues as
determined by the College Panhellenic Council. An associate member shall have
voice and one vote on all matters except extension related
matters and, if they are not participating in the formal recruitment process, they shall not have a vote
on recruitment rules and establishment or modification of Panhellenic total. An
associate member may be expelled for cause by a majority vote of the
Panhellenic Council. An associate member shall not be entitled to vote on the
question of its expulsion.
Section 2. Privileges and Responsibilities of Membership
A. Duty of compliance . All members, without regard to membership class, shall
comply with all NPC Unanimous Agreements and be subject to these Ohio
Wesleyan Panhellenic Association bylaws, code of ethics and any additional
rules this Panhellenic Association may adopt unless otherwise prescribed in
these bylaws. Any rules adopted by this Panhellenic Association in conflict with
the NPC Unanimous Agreements shall be void.
B. Chapter Responsibilities:
1. Official notification of the following shall be filed in a timely manner with
the Panhellenic Advisor:
a. Names of all women participating in continuous open recruitment.
b. Names of all women who have withdrawn from their new member
education program and the date associated (Submit a Change of
Status Form to the Panhellenic Advisor).
c. Names of all women whose memberships have been terminated,
and the date associated (Submit a Change of Status Form to the
Panhellenic Advisor).
d. Names of all women who have become inactive and the effective
date of their inactive status (Submit a Change of Status Form to the
Panhellenic Advisor).
e. Names of all new initiates within two weeks after the new member
ceremony (Submit a Change of Status Form to the Panhellenic
Advisor).
2. Chapters will have a minimum of 3 weeks notice on the number of
members required to attend each event.
3. Chapters must to send a delegate to Panhellenic Council Full Body
meetings.
a. If the delegate is unavailable the chapter must send another
representative.
4. Every member chapter should supply Rho Gammas based on
requirements in the recruitment rules.
5. All chapters must abide by Student Involvement Office (SIO) expectations
for submission of events. Submit Event Registration forms 7 business
days in advance. See the How To At OWU Clubs and Organization Guide
for further information.
C. Chapter Delegate Responsibilities:
1. Attend weekly Panhellenic Council meetings and report all pertinent information
to the Panhellenic Council and back to her respective chapter.
a. If the delegate cannot attend, she shall send an alternate.
2. Assist Panhellenic Officers with Panhellenic Council programming.
3. Be the voice and vote of her chapter during Panhellenic voting.
4. Be responsible for completing official paperwork requested by the Panhellenic
Council and returning it to the Vice President of Communications by the date
specified.
5. Delegates are encouraged to be the representative of their chapter for
Panhellenic Council committees. If a delegate cannot fulfill their duties to
committee work, it is their responsibility to find someone to replace them on said
committee.

Article IV. Officers and Duties
Section 1. Officers
The officers of the Ohio Wesleyan Panhellenic Association shall be President, Vice
President (VP), Vice President of Communication (VPC), Vice President of Recruitment
(VPR), Vice President of Marketing (VPM), Vice President of Finance (VPF),
Community Development Director (CDD), and Membership Director (MD).
Section 2. Eligibility
Eligibility to serve as an officer shall depend on the class of membership:
A. Regular membership . Members from women’s fraternities holding regular
membership in the Ohio Wesleyan Panhellenic Association shall be eligible to
serve as any officer.
B. Provisional membership . Members from women’s fraternities holding
provisional membership in the Ohio Wesleyan Panhellenic Association shall not
be eligible to serve as an officer.
C. Associate membership .
Members from women’s fraternities holding associate membership in the Ohio
Wesleyan Panhellenic Association shall be eligible to serve as an officer except
President, the Vice President of Recruitment, or Membership Director.
Section 3. Selection of Officers
The offices of President, Vice President (VP), Vice President of Communication (VPC),
Vice President of Recruitment (VPR), Vice President of Marketing (VPM), Vice
President of Finance (VPF), Community Development Director (CDD), and Membership
Director (MD) of the Ohio Wesleyan Panhellenic Association shall be elected by
application process, except if there is only one nominee for an office that nominee shall
be declared elected. The applications for new officers will be distributed to chapters
around six weeks before the end of the semester and be due four weeks before the end
of the semester.
a. Election Specifics
1. Those elected to these offices must not hold the position of “President”,
the administrative “Vice President”, or “Recruitment Chair” in her
respective chapter.
2. The VPR must not be from the same chapter as the President nor the
Membership Director; however the Membership Director can be from the
same chapter as the President.
3. If an applicant for the positions of President, Vice President of Recruitment
or Membership Director has had a record of participating in a Panhellenic
Council Mediation or Judicial Board Hearing related to a recruitment
infraction, during the term of their application (fall semester), their
application will be considered on a casebybase
basis.
a. Women that has had a record of participating in a Panhellenic
Council Mediation or Judicial Board Hearing related to a
recruitment infraction are eligible to apply for Vice President, Vice
President of Marketing, Vice President of Finance, Vice President
of Communications, and Community Development Director.
4. Each applicant may apply for a maximum of half available positions (i.e.
9/4, 8/4, 7/3, etc.) by filling out the provided application.
a. It is preferred that applicants be available to serve the full term of
the calendar year (i.e. not be studying abroad/ off campus during
her term).
5. In order to participate in the election for Panhellenic office, an individual
must be in good standing in her chapter which includes maintaining the
proper GPA for her chapter. If an individual falls below these standards
while in officer, she shall identify herself to the Panhellenic President and
Panhellenic Advisor. Upon consultation of her statu,s one of the two paths
will be followed:
a. Regular meetings will be set up with the Panhellenic Advisor and/or
the President
b. Or the officer will be asked to step down.
6. In the event of a tie, the current Panhellenic Executive Board will break the
tie for a position using the rankings provided by the chapters.
7. Chapters are able to give a vote of no confidence, which means the
chapter feels an individual from their chapter is unqualified to hold a
position on the Panhellenic Council Executive Board.
8. In the event that an officer is unable to finish their term in office, an
election will take place. The candidates for the position will be selected
from the community for the position following the same procedure as
annual elections.
Section 4. OfficeHolding
Limitations
No more than three members from the same women’s fraternity shall hold office during
the same term.
Section 5. Voting Procedure
The member chapters shall vote upon the candidates for the Panhellenic Council
Executive Board in the following manner:
a. The Panhellenic Council will present each candidate at a Panhellenic Full Body
meeting (approximate four weeks before the end of the semester).
b. After Full Body, the delegates will take the applications to their chapter, where
they will present, discuss and rank the candidates.
c. At the following Panhellenic Full Body, the Panhellenic Delegate will give the
written rankings to the Panhellenic President and Panhellenic Vice President,
who will tally the winners and present the new Panhellenic Council at Full Body
Section 6. Term
The officers shall serve for a term of one year or until their successors are selected. The
term of office will be one calendar year.
Section 7. Removal
Any officer may be removed for cause by a vote of twothirds
of the Panhellenic Council.
Section 8. Vacancies
Vacancies shall be filled in the same manner of selection as provided in Section 3 of this
article.
Section 9. Duties of Officers
A. The president shall:
● Preside at all meetings of the Panhellenic Council.
● Preside at all meetings of the Executive Board.
● Serve as an exofficio
member of all Panhellenic Association committees.
● Communicate regularly with the Panhellenic advisor.
● Be familiar with the NPC Manual of Information and all governing
documents of this association.
● Ensure that the NPC annual report is completed.
● Communicate regularly with the NPC area advisor.
● Maintain current copies of the following: Ohio Wesleyan Panhellenic
Association bylaws and standing rules; the Panhellenic Association
budget; contracts executed on behalf of the Panhellenic Association;
correspondence and materials received from the NPC area advisor; all
College Panhellenic reports to NPC; and other pertinent materials.
● Perform all other duties as assigned.
B. The Vice President shall:
● Be responsible for the organization of the Panhellenic Council and perform
the duties of the president in her absence.
● Shall be familiar with the NPC Manual of Information and all governing
documents of this association.
● Educate the Panhellenic Council on Judicial Board procedures at the
beginning of the spring semester.
● Have chapters appoint a member from their chapter to serve on the
Judicial Board at the beginning of spring semester.
● Organize an informational meeting on the policies of the National
Panhellenic Conference for all of the new member educators in the fall
semester.
● Serve as the chairperson of the Panhellenic Council Judicial Board. Call
the Judiciary Board together as needed to handle any violations of the
Ohio Wesleyan University Panhellenic Council Constitution, Bylaws,
Standing Rules, Recruitment Regulations, and the National Panhellenic
Conference UNANIMOUS AGREEMENTS.
● Work with the President on the election process.
● Review the Bylaws of the Panhellenic Council annually and to revise the
documents as necessary in conjunction with the President.
● Ensure each chapter has a university liaison and that said liaison is
utilized.
● Facilitate a relationship with the Order of Omega honorary by keeping the
Greek organizations in Panhellenic Council up to date with the
membership selection process.
● Follow the National Panhellenic Conference Judicial Process as outlined
in the National Panhellenic Conference Manual of Information Section VII
14.
● Be well versed in the social policies of Ohio Wesleyan University and each
national chapter organization’s policies (i.e. BYOB) such that the VP may
serve as a resource person for chapter social chairpersons (Understand
the University’s alcohol policy).
● Ensure that all chapter lodges are inspected for fire safety annually by a
certified fire inspector from the city of Delaware during the academic term
and collect a copy of the report for records of the Panhellenic Council.
● Make Policies and Procedures available to Chapter Delegates, and act as
a resource.
● Perform all other duties as assigned.
C. The Vice President of Communications (VPC) shall:
● Keep an uptodate
roll of the members of Panhellenic Council and call it
at meetings.
● Record minutes of all meetings of the Ohio Wesleyan Panhellenic Council
and the Executive Board.
● Maintain a complete and uptodate
file that includes the minutes of all
meetings from the date of organization and current correspondence.
● Send meeting minutes to the each chapter, all council members, the
National Panhellenic Conference Area Advisor, chapter advisors and the
Panhellenic Advisor.
● Shall be familiar with the NPC Manual of Information and all governing
documents of this association.
● Keep record of chapters in attendance throughout the semester, and
submit to Panhellenic Advisor for Greek Standards of Excellence.
● Coordinate registration/travel arrangements for conferences to be
attended by individuals who represent Ohio Wesleyan's Fraternity/
Sorority community on behalf of the Panhellenic Council.
● Be responsible for the Panhellenic Council correspondence (i.e. thank you
cards and get‐well notes) unless directed otherwise.
● Distribute a copy of the Bylaws of the Panhellenic Council at Ohio
Wesleyan University, either physically or electronically, to each member of
the Panhellenic Council, including the Executive Board, chairpersons, and
individual chapter representatives and presidents, immediately upon
beginning her term.
● Brief new chapter delegates about the expectations and operations of the
Panhellenic Council with respect to the expectations for delegates outlined
in Article X of this document.
● Shall be responsible for the collection of a list of pledged, initiated and
affiliated members of each chapter when dues are submitted.
● Perform all other duties as assigned
D. The Vice President of Finance (VPF) shall:
● Supervise the finances of the Ohio Wesleyan Panhellenic Association.
● Prepare the annual budget and, after its approval by the Panhellenic
Council, provide a copy to each Ohio Wesleyan Panhellenic Association
member fraternity.
● Receive all payments due to the Panhellenic Association, collect all dues
and give receipts.
● Pay promptly the annual NPC dues and all bills of the Ohio Wesleyan
Panhellenic Association.
● Maintain uptodate
financial records; give a financial report at each
regular meeting of the Panhellenic Council and an annual report at the
close of her term of office.
● Shall be familiar with the NPC Manual of Information and all governing
documents of this association.
● Prepare a final statement of financial activities at the close of her term in
office.
● Work with the Community Development Director and Panhellenic
President to coordinate the Panhellenic Grant Application Process.
● Perform all other duties as assigned.
E. The Vice President of Recruitment (VPR) shall:
● Plan and coordinate, through weekly meetings, the Panhellenic Spring
and Fall Recruitment activities in conjunction with the Panhellenic Advisor.
● Plan and coordinate all Panhellenic Recruitment workshops and
information meetings/events for unaffiliated women.
● Plan and coordinate all meetings that provide a means and opportunity to
evaluate the Recruitment system.
● Serve as the editor of the Recruitment booklet.
● Assist the Membership Director and Panhellenic President with selection,
education and activities of the Recruitment Guide, or Rho Gammas.
● Organize meetings as needed with “recruitment chairs.”
● Plan and organize a recruitment workshop involving all chapter
“recruitment chairs,” chapter advisors, and chapter “presidents.”
● Work with the Vice President of Marketing and Membership Director to
develop a marketing plan for recruitment.
● Disassociate from her respective Panhellenic chapter from November 1st
until Spring Bid Day of her term, in order to best represent the
Fraternity/Sorority community.
● Perform any and all other duties pertaining to this office including, but not
limited to: revising the Recruitment Rules once a term, recruitment
sign‐ups, and open communication with freshman women and unaffiliated
upper‐class women.
F. The Vice President of Marketing (VPM) shall:
● Chair the Public Relations Committee, consisting of “Public Relations
chairs” from each chapter on campus. The VP of Marketing should
organize and preside over meetings of this committee as needed to help
her with some of the marketing and public relations duties assigned to her
position.
● Be responsible for all forms of publicity dealing with the activities and
affairs of the Ohio Wesleyan University Panhellenic Council.
● Ensure all Panhellenic events are wellpublicized
in advance. This
publicity may include, but is not limited to: flyers, table tents, banners,
social networking and mass mailings.
● Develop a consistent and sustainable system of marketing and public
relations, ensuring proper documentation of all projects and events related
to her position, as well as access to this documentation and other
resources for the future.
● Work cooperatively with the fraternity community and the Interfraternity
Council to develop a consistent and working system for marketing with the
Community Development Director.
● Inform the Office of Communications of favorable publicity concerning the
Panhellenic Council or its member groups.
● Work with the PR Committee, as needed, to create and circulate a
biannual
newsletter to appropriate chapter officers, advisers, University
liaisons, University faculty and staff, etc. This should be done in
conjunction with the Interfraternity Council (IFC). Some hard copies should
also be placed in the Office of Admissions.
● Work with the PR Committee, as needed, to create and circulate a
biannual
newsletter to appropriate chapter officers, advisers, University
liaisons, University faculty and staff, etc. This should be done in
conjunction with the Interfraternity Council (IFC). Some hard copies should
also be placed in the Office of Admissions.
G. The Community Development Director (CDD) shall:
● Keep records of chapter accomplishments in philanthropic and service
events.
● Organize events as deemed necessary by the Panhellenic Council (i.e.
the Panhellenic Block Party and Trilogy).
● Maintain uptodate
information about service needs in the community for
chapter reference by working closely with Service Learning. Assist the
Panhellenic Advisor with Greek Day of Service.
● Serve on the Greek Week Board and promote communication during
Greek Week.
● Ensure that a tentative schedule of events is presented at a full body
meeting at least two weeks prior to the event and approved by member
chapters.
● Plan and implement AllFraternity/
Sorority social activities.
● Meet with “philanthropy chairs” of the various sororities and fraternities by
the fourth week of the semester in the spring and fall semester to
coordinate evenly spaced philanthropy events for the semester.
● Attend all IFC meetings and be a liaison between IFC and the Panhellenic
Council.
● Work with the VPF and President to coordinate the Panhellenic Award
Application Process.
● Perform any and all other duties pertaining to this office.
H. The Membership Director shall:
● Partner with the Vice President of Recruitment (VPR).
● Work interactively with the President, VPR and Vice President of
Marketing (VPM) to bring more Panhellenic awareness to campus and
plan programs to exhibit Greek life positively on campus.
● Work with the VPM to develop a marketing plan in conjunction with the
VPR.
● Select and coordinate the education and activities of the Recruitment
Guides, or Rho Gammas.
● Organize at least two Panhellenic recruitment events in the fall semester
in conjunction with the VPR.
● Process recruitment rules and inquire about recruitment infractions,
reporting these to the VPR so she may send them to the appropriate
people.
● Plan an informational meeting for new members in conjunction with the
Community Development Director and VP of Recruitment.
● Disassociate from her respective Panhellenic chapter from November 1st
until Spring Bid Day of her term, in order to best represent the
Fraternity/Sorority community.
● Perform any and all other duties pertaining to this office.

Article V. The Panhellenic Council
Section 1. Authority
The governing body of the Ohio Wesleyan Panhellenic Association shall be the
Panhellenic Council. It shall be the duty of the Panhellenic Council to conduct all
business related to the overall welfare of the Ohio Wesleyan Panhellenic Association
including, but not limited to: annually review and adjust total as needed; determine
dues; approve the annual budget; consider extension; set a calendar of events;
determine programming; and establish recruitment rules and recruitment style. The
Panhellenic Council shall also have the authority to adopt rules governing the
Panhellenic Association that do not violate the sovereignty, rights and privileges of
member women’s fraternities.
Section 2. Composition and Privileges
The Ohio Wesleyan Panhellenic Council shall be composed of one delegate from each
regular, provisional and associate member group at Ohio Wesleyan University as
identified in Article III. The delegates shall be the voting members of the Panhellenic
Council except as otherwise provided in Article III of these bylaws. If the delegate is
absent, chapters will send another representative to act and vote in place of the
delegate. If no delegate or representative is present, the vote may be cast by a member
of the fraternity, providing her credentials have been presented to the association
president.
Section 3. Selection of Delegates and Alternates
Delegates and alternates to the Panhellenic Council shall be selected by their
respective women’s fraternity chapters to serve for a one calendar year term.
Section 4. Delegate Vacancies
When a delegate vacancy occurs, it shall be the responsibility of the fraternity affected
to select a replacement within two weeks and to notify the Panhellenic Association
secretary of her name, address and telephone number.
Section 5. Regular Meetings
Regular meetings of the Panhellenic Council shall be held at a time and place
established at the beginning of each academic term.
Section 6. Annual Meeting
The annual meeting of the Panhellenic Council shall be held during the month of
November. The primary purpose of the annual meeting shall be for the election of
officers and any other business that may properly come before the delegates.
Section 7. Special Meetings
Special meetings of the Panhellenic Council may be called by the president when
necessary and shall be called by her upon the written request of no fewer than
onefourth
of the member women’s fraternities of the Ohio Wesleyan Panhellenic
Association. Notice of each special meeting of the Panhellenic Council shall be sent to
each member of the Panhellenic Council at least 24 hours prior to convening the
meeting; however, such notice may be waived, and attendance at such meeting shall
constitute waiver of said notice.
Section 8. Quorum
Twothirds of the delegates from the member fraternities of the Ohio Wesleyan
Panhellenic Association shall constitute a quorum for the transaction of business.
Section 9. Vote Requirements
A. Proposed motions on issues that impact a chapter as a whole must be
announced at a previous meeting to allow opportunity for chapter input before a
vote may be taken on the issue.
B. A twothirds vote of the Panhellenic Council shall be required to approve a
recolonization plan and for all extensionrelated
votes. All other votes, unless
specified in these bylaws, shall require a majority vote for adoption. (See the
Article on Amendment of Bylaws for specific voting requirements for the
amendment of these bylaws.)

Article VI. The Executive Board
Section 1. Composition
The composition of the Executive Board shall be the President, Vice President, Vice
President of Communications, Vice President of Marketing, Vice President of
Recruitment, Community Development Director, Membership Director, and Vice
President of Finance.
Section 2. Duties
The Executive Board shall administer routine business between meetings of the
Panhellenic Council and such other business as has been approved for action by
Panhellenic Council vote. At the next regular meeting of the Panhellenic Council
through the secretary, the Executive Board shall also report all action it has taken and
record the action in the minutes of that meeting.
Section 3. Regular Meetings
Regular meetings of the Executive Board shall be held at a time and place established
at the beginning of each academic term.
Section 4. Special Meetings
Special meetings of the Executive Board may be called by the president when
necessary and shall be called by her upon the written request of three members of the
Executive Board.
Section 5. Quorum
A majority of Executive Board members shall constitute a quorum for the transaction of
business.

Article VII. The Panhellenic Advisor
Section 1. Appointment
The Panhellenic advisor of the Ohio Wesleyan Panhellenic Association shall be
appointed by Ohio Wesleyan University, Office of Fraternity & Sorority Life.
Section 2. Authority
The Panhellenic advisor shall serve in an advisory capacity to the Ohio Wesleyan
Panhellenic Association. The Panhellenic advisor shall have voice but no vote in all
meetings of the Panhellenic Council.

Article VIII. Committees
Section 1. Standing Committees
A. The standing committees of the Ohio Wesleyan Panhellenic Association shall be
the Judicial Board, the Bylaws Committee, Junior Panhellenic, and Membership
Recruitment Committee.
B. Term. The standing committees shall serve for a term of one year, which shall
coincide with the term of the officers.
Section 2. Appointment of Committee Membership
The Panhellenic Council shall appoint members and chairmen of all standing and
special committees, except as provided otherwise in these bylaws, and, in making these
appointments, recognize fair representation from all member women fraternities as
much as possible. The president shall be an exofficio
member of all committees except
the Judicial Board and the Alumnae Advisory Council.
Section 3. Judicial Board
The Judicial Board shall consist of the vice president as chairman and a member from
each chapter. The Panhellenic advisor shall serve as a nonvoting exofficio
member.
The Judicial Board members shall participate in training to be educated about the
purpose of the board, the rules and regulations the Judicial Board will monitor, the
procedures to be followed, proper questioning techniques, the rights of the charged
organizations, evaluating evidence, and deliberations and sanctioning. The Judicial
Board shall educate member fraternities about the Panhellenic judicial procedure. It
shall be the Judicial Board’s duty to hold a hearing to adjudicate all alleged violations of
the NPC Unanimous Agreements and the bylaws, code of ethics, standing rules and
membership recruitment regulations of the Ohio Wesleyan Panhellenic Association that
are not settled informally or through mediation. The hearing shall be conducted by the
entire Judicial Board unless Panhellenic Council adopts rules for the hearing to be
conducted by a committee of the Judicial Board. The members of the Judicial Board
shall maintain confidentiality throughout and upon completion of the judicial process.
Section 4. Membership Recruitment Committee
The Membership Recruitment Committee shall consist of the Vice President of
Recruitment and one representative from each regular and provisional member.
Alumnae advisors may attend meetings of the committee. The alumnae advisors shall
have voice but no vote. This committee shall review and develop membership
recruitment rules and submit them for discussion and approval to the Panhellenic
Council before the end of the academic term preceding the membership recruitment
period. After each membership recruitment period, the Vice President of Recruitment
shall present a full report, including recommendations, to the Panhellenic Council based
on an analysis of the recruitment statistics and recruitment evaluations from new
members, potential new members who withdrew, each member group and chapter
advisor.
Section 5. Junior Panhellenic Committee
The Junior Panhellenic Committee shall consist of two new members from each regular,
provisional, and associate member. Junior Panhellenic will meet once a month with the
Membership Director and President, and hold additional meetings as necessary. This
committee shall plan at least one new member event per calendar year under the
approval of the Membership Director and the President. They also may serve as
special committees for Greek Week/Weekend, Trilogy events, and any other events
deemed necessary by the Panhellenic Council.
Section 6. Other Committees
Other such committees, standing or special, shall be appointed as deemed necessary
by the Panhellenic Council.

Article IX. Finances
Section 1. Fiscal Year
The fiscal year of the Ohio Wesleyan Panhellenic Association shall be from the
beginning of the calendar year to the end of the calendar year, inclusive.
Section 2. Contracts
Signatures of the Panhellenic Advisor shall be required to bind the Ohio Wesleyan
Panhellenic Association on any contract.
Section 3. Checks
All checks issued on behalf of the Ohio Wesleyan Panhellenic Association shall bear the
signature from the Vice President of Finance.
Section 4. Payments
All payments due to the Ohio Wesleyan Panhellenic Association shall be received by
the Vice President of Finance, who shall record them. Checks for payments shall be
made payable to the Ohio Wesleyan Panhellenic Association.
Section 5. Dues
A. NPC College Panhellenic dues shall be paid yearly as invoiced by the NPC
office.
B. Panhellenic Association membership dues shall be an assessment per
member and new member.
● Membership Dues: The dues shall consist of $15 per initiated
member and $25 per new member. Dues shall be paid per
semester by the date set by the Vice President of Finance in a
invoice sent to chapter treasures after Bid Day. Late fees are set at
$25 per day per chapter for everyday dues are delinquent and the
Panhellenic Council will implement these fees.
● Reimbursement: All money coming out of the Panhellenic Council
account must be approved by the Vice President of Finance before
funds are withdrawn. Any reimbursements will not be withdrawn if
they were not approved prior to the payment. This includes any
money being withdrawn by the Office of Fraternity and Sorority Life.
Section 6. Fees and Assessments
The Panhellenic Council shall have the authority to determine fees and assessments as
may be considered necessary.

Article X. Extension
Section 1. Extension is the process of adding an NPC women’s fraternity.
The Ohio Wesleyan Panhellenic Association shall follow all NPC Unanimous
Agreements and NPC extension guidelines found on the NPC website and in the
Manual of Information.
Section 2. Voting rights
Only regular members of the Panhellenic Council shall vote on extension matters.
1. When all the National Panhellenic Conference chapters at Ohio Wesleyan
University are close to or over total, the Panhellenic Council shall consider
adding another chapter. The College Panhellenic President, Vice President of
Recruitment and Panhellenic Advisor will work with the National Panhellenic
Conference area advisor in order to consult with them about the addition of a
chapter or raising total.
2. Consideration should be given to the National Panhellenic Conference
fraternities/ sororities that have previously had chapters on the campus and to
those National Panhellenic Conference fraternities/ sororities, which have filed
letters expressing interest in colonization at Ohio Wesleyan University.

Article XI. Violation Resolution
Section 1. Violation
Chapters shall be held accountable for the conduct of their individual collegiate and
alumnae members. Conduct contrary to the NPC Unanimous Agreements, these
bylaws, the Panhellenic code of ethics, standing rules and/or membership recruitment
regulations of the Ohio Wesleyan Panhellenic Association shall be considered a
violation.
Section 2. Informal resolution
Members are encouraged to resolve alleged violations through informal discussion with
the involved parties.
Section 3. Judicial process
If informal discussions are unsuccessful, the judicial process will be set in motion by
filing a report of the alleged violation. The Ohio Wesleyan Panhellenic Association shall
follow all mediation guidelines found in the Manual of Information.
A. Mediation. Mediation is the first step of the judicial process. The Ohio Wesleyan
Panhellenic Association shall follow all NPC Unanimous Agreements concerning
the judicial process found in the Manual of Information.
B. Judicial Board hearing. When a violation is not settled informally or through
mediation, the Judicial Board shall resolve the issue in a Judicial Board hearing.
The Panhellenic Council shall adopt procedures in the standing rules for this
purpose that are consistent with the NPC Unanimous Agreements.
C. Appeal of Judicial Board decision. A decision of the Judicial Board may be
appealed by any involved party to the NPC College Panhellenics Judicial Appeal
Committee. The Ohio Wesleyan Panhellenic Association shall follow all NPC
Unanimous Agreements concerning the appeals process found in the Manual of
Information.

Article XII. Hazing
Per the Unanimous Agreements, the National Panhellenic Conference supports all
efforts to eliminate hazing. All forms of hazing shall be banned.
Hazing is defined as any action taken or situation created, intentionally, whether on or
off the fraternity or University premises, to produce mental or physical discomfort,
embarrassment, harassment, ridicule, or serving no educational purpose. Such
activities and situations include, but are not limited to, creation of excessive fatigue;
physical or emotional shocks; wearing apparel which is conspicuous or not in normally
good taste; engaging in public stunts or jokes; morally degrading games or activities;
late night sessions which interfere with academic pursuits or sleep; or any other
activities which are not consistent with the regulations and policies of the University,
fraternity, or city/state/federal law. The hazing standard employed for all member
fraternities shall be: If the chapter would be embarrassed for a parent, professor,
advisor, or National Fraternity Officer to view your activity (or feel you would have
difficulty explaining the purpose of the activity to them) the completion of such activity
should be rethought by the chapter’s officers and members to ensure no hazing will
occur. In this case, the chapter should consult the Panhellenic Advisor, their National
Headquarters, advisors, and/or the Panhellenic Council President for advice and
programming ideas.
Excerpt from the hazing laws in the state of Ohio:
http://www.stophazing.org/ohio/
OWU Student Handbook:
https://owu.edu/StudentHandbook

Article XIII. Parliamentary Authority
The rules contained in the current edition of Robert's Rules of Order Newly Revised
shall govern the Ohio Wesleyan Panhellenic Association in all cases to which they are
applicable and in which they are not inconsistent with the NPC Unanimous Agreements,
these bylaws and any special rules of order the Ohio Wesleyan Panhellenic Association
may adopt.

Article XIV. Amendment of Bylaws
These bylaws may be amended at any regular or special meeting of the Ohio Wesleyan
Panhellenic Council by a twothirds
vote, provided that the proposed amendment has
been announced and submitted in writing at the previous regular meeting allowing an
opportunity for chapter input.

Article XV. Dissolution
This Association shall be dissolved when only one regular member exists at Ohio
Wesleyan University. In the event of the dissolution of this Association none of the
assets of the Association shall be distributed to any members of the Association, but
after payment of the debts of the Association its assets shall be given to the National
Panhellenic Conference.



Standing Rules of the Ohio Wesleyan Panhellenic Association


Article I. Administration of Membership Selection
See the Panhellenic Recruitment Rules/Guidelines for further information.
1. Every regularly enrolled new member, initiate or officiate of the chapter, shall be
counted in the chapter total with the exception of those studying off campus for a
full calendar year.
2. A list of pledged, initiated, and affiliated members shall be filed with the Vice
President of Communication, and the Panhellenic Advisor when dues are
submitted.
a. Any de‐pledging or other change in membership status shall be reported
to the Panhellenic Advisor no later than one week after it has occurred
using the sorority change of status form.
3. The Panhellenic Council does not recognize the following as active members in
determining membership quota fulfillment:
a. Graduate student, graduated student, or students who have transferred.
b. Any member of a chapter away for an entire school year however, any
member away for a portion of the school year is counted in the total.
4. A Panhellenic Conference member chapter may not issue an invitation of
membership or formally pledge a woman during any school recess.
5. All other rules and regulations involving recruitment activities shall be in the
Recruitment Guidelines and the National Panhellenic Conference Manual of
Information.

Article II. Alcohol Policy
The Panhellenic Council and community must uphold the laws in concept, spirit, and
letter, of the University, of their Fraternity, and of the state of Ohio. Refer to Ohio
Wesleyan University’s Code of Student Conduct handbook. If found in violation of any of
the above alcohol policies there will be judicial consequences.

Article III. Trilogy
1. Statement of Purpose: The Trilogy series is a set of three events that the
Fraternity and Sorority councils believe will promote growth and development
through a variety of approaches as well as stimulate unity, leadership, and
education for the entire Women’s Fraternity and Sorority community. All three
events must take place during the course of an academic year (fall semester spring
semester).
2. Attendance:
a. Each chapter must attend the three trilogy events per calendar year
determined by the Panhellenic Council.
i. The Community Development Director informs chapters and
executes logistics. Chapters will be informed at least three weeks in
advance by the CDD of trilogy event dates and times.
b. 85% attendance (after excuses) is required of all chapters to each trilogy
event .
c. Chapters must inform the Community Development Director at least 12
days in advance if a trilogy event conflicts with a previously scheduled
chapter event. In this event, the Community Development Director will
designate another trilogy to replace it, subject to chapter approval of the
date.
3. Excuses:
a. Excuses for those members who will not be able to attend a trilogy event
are due to the Vice President of Communications no less than two weeks
before the event.
b. The number of members with acceptable excuses will be added to the
number of members who attended when calculating the percentage of
chapter in attendance.
c. Acceptable excuses include:
i. Class and related activities (ex. review sessions, rehearsals,
performances)
ii. Athletics
iii. Work (if notified of Trilogy more than two weeks in advance)
iv. Serious illness
v. Immediate family emergencies
vi. If the event may negatively trigger you in anyway.
vii. Extenuating circumstances that will be considered by the Executive
Board of the Panhellenic Council if necessary.
d. Academic work outside of that outlined in section c under excuses does
not count as an excuse for trilogy events.
4. Consequences:
a. Late excuses will not be accepted and will count as an absence.
i. Only emergency excuses will be considered if late, as long as the
Panhellenic Executive Board is informed of the situation as soon as
possible.
b. Chapters that do not meet the required attendance of 85% will be fined
$7.00 per unexcused person.
c. Each chapter must attend three trilogy events by the completion of the
academic year or the chapter will be required to host a Panhellenic
approved event by the following semester.
5. It is encouraged that the College Panhellenic partner with the Interfraternity
Council to participate in planning at least one Greekrelated
Trilogy event.

Article IV. Greek Initiative
1. Purpose: A Greek Initiative is an event outside of the trilogy series that the
Fraternity and Sorority councils believe will promote growth and development
through a variety of approaches as well as stimulate unity, leadership, and
education for the entire Fraternity and Sorority community.
2. Excuses: Provided this is an optional event, no excuses are necessary.
3. Incentive: The chapter(s) with the highest attendance will receive a reward at the
end of the school year.
4. The Community Development Director shall be responsible for tallying and
collecting the attendance from Greek Initiatives with the assistance of the
Executive Board.

Article V. The Panhellenic House
1. The Panhellenic House is a themedhouse
owned by Ohio Wesleyan University
that is currently located at 30 Williams Drive.
2. The facility will house the same number of individuals from each National
Panhellenic Conference chapter on this campus, a Residential Assistant, and a
member(s) from an NPHC organization, if they so choose.
a. If member(s) from an NPHC organization does not wish to reside in the
house, the spot may be filled by a Panhellenic Council Executive board
member.
3. There will be an application to live in the house created by Residential Life with
input from the Director of Clubs and Fraternity & Sorority Life, and the
Panhellenic Council.
4. Six individuals per chapter can apply to live in the house and Residential Life will
choose four of these applicants from each chapter.
a. Chapters may select six individuals by what ever process if appropriate for
their chapter. (vote, nomination, volunteer, academic standing, etc.)
5. If a chapter can not provide at least four applicants, then their spots will be
divided amongst the other remaining chapters.
6. It is encouraged that chapter officers apply to live in the house. The definition of
officer can be interpreted as the chapter chooses.
7. If a chapter does not have enough individuals who qualify as officers to submit an
application, each chapter may fill spots by seniority as interpreted by the chapter.
8. New members or individuals that have not been initiated can not reside in the
Panhellenic House.
9. If an individual resides in the Panhellenic house and chooses to deactivate from
her chapter, she must move out and find other housing accommodations through
the office of Residential Life.
10.Any event hosted in the house must be open to all members in the Panhellenic
community.
11. Events with alcohol will not be hosted in the house.
a. Residents of the Panhellenic House are permitted to be social as long as
their behaviors uphold the Student Code of Conduct’s Alcohol Policy.
12.Individuals living in the Panhellenic House must abide by the rules stated in all
the governing documents of the Panhellenic Council. If any of these rules are
violated, then the appropriate actions will be determined by the Panhellenic
Council Executive board.
13.Individuals living in the Panhellenic House must abide by the rules of the Ohio
Wesleyan University Residential Housing Contract and any other rules stated by
Ohio Wesleyan University. If the Ohio Wesleyan Student Conduct Code is
violated, then Ohio Wesleyan University will administer the appropriate action to
resolve the issue.