Spring RSO Checklist

This is an overview of important items registered student organizations and advisors and need to complete, review, and establish during the fall semester.

• Update Engage roster with organization's members

• Review and update the organization's constitution and bylaws

• Mark important dates on the calendar (Student Involvement Fair,  OWU Summit, supplemental funding and fall budget deadlines, Golden Bishop Awards, last day for registered events)

• Connect with your advisor and establish expectations for the upcoming spring.

• Prepare and register for the spring Student Involvement Fair: Tuesday, February 3 in the Benes Rooms. Registration opens January 14 on Engage - spots are limited to 50 organizations.

• Ensure at least 2 members are registered for the OWU Summit on February 19. Each registered student organization must attend. Registration opens January 14 on Engage. 

• Review your organization's spring 2026 budget submission 

• Register upcoming events on Engage

• Establish spring meeting times and locations 

• Review the goals, events, and spring plans for the organization

• Be familiar with Student Involvement Office location and staff

• Review the How to at OWU Guide. 

• Visit the NEW  Resource Hub

• Review procedures and policies for student organizations

• Apply for a Golden Bishop Award

• Prepare a fall 2026 budget

• Ensure the organization member attends the budget training

• Review previous year's budgets to see how much money was requested and how much was allocated

• Work with the treasurer to submit the budget on Engage

• Discuss any fundraising ideas to make up any gaps in funding allocation

• Prepare for the transition of officers

• Meet 1:1 with the new president and any other officers

• Schedule a time for the outgoing and incoming executive boards to meet

• Consider scheduling the first executive board and/or general body meeting for the following semester

• Schedule time to review institutional processes related to tasks such as accounting, purchasing, reserving space, ordering food, etc.

• Give new officers access to any systems or documents located online (e.g. Engage, Google Drive)