Spring RSO Checklist

This is an overview of important items registered student organizations and advisors and need to complete, review, and establish during the spring semester.

• Update Engage roster with organization’s members

• Review and update the organization’s constitution and bylaws

• Mark important dates on the calendar (Student Involvement Fair,  OWU Summit, supplemental funding and fall budget deadlines, Golden Bishop Awards last day for registered events)

• Connect with your advisor and establish expectations for the upcoming spring.

• Prepare and register for the spring Student Involvement Fair: Thursday, January 26 in the Benes Rooms. Registration deadline is January 22. 

• Ensure at least 2 members are registered for the OWU Summit on February 25. Each registered student organization must attend. Registration deadline is February 20.

• Email & connect with your Leadership Fellow about questions and collaboration opportunities

• Review your organization's spring 2023  budget submission 

• Register upcoming events on Engage

• Establish spring meeting times and locations 

• Review the goals, events, and spring plans for the organization

• Be familiar with Student Involvement Office location and staff

• Review the resources provided by the SIO

  • SIO website and How to at OWU Guide

  • SIO supplies

• Review the following procedure and policies for student organizations

  • Purchasing (SIO Student Purchasing Coordinator appointments, credit cards, contracts, check requests, reimbursements)

  • WCSA Budgetary Guidelines

  • Registering events with/without alcohol

  • Hazing 

  • Advertising 

• Apply for a Golden Bishop Award. Applications open on February 1. 

• Prepare a fall 2023 budget

  • Ensure the organization member attends the budget training

  • Review previous year’s budgets to see how much money was requested and how much was allocated

  • Work with the treasurer to submit the budget on Engage

  • Discuss any fundraising ideas to make up any gaps in funding allocation

• Prepare for the transition of officers

  • Meet 1:1 with the new president and any other officers

  • Schedule a time for the outgoing and incoming executive boards to meet

  • Consider scheduling the first executive board and/or general body meeting for the following semester

  • Schedule time to review institutional processes related to tasks such as accounting, purchasing, reserving space, ordering food, etc.

  • Give new officers access to any systems or documents located online (e.g. Engage, Google Drive)