Fall RSO Checklist

This is an overview of important items registered student organizations and advisors and need to complete, review, and establish during the fall semester.

• Update Engage roster with organization’s members

• Review and update the organization’s constitution and bylaws

• Mark important dates on the calendar (Student Involvement Fair,  GO! OWU, supplemental funding, spring budget deadlines, last day for registered events)

• Connect with your advisor and establish expectations for the fall.

• Prepare and register for the fall Student Involvement Fair: Thursday, August 31 on Rowland Ave. Registration deadline is August 29. 

• Ensure at the president and treasurer of your organization are registered for GO! OWU on September 23. Each registered student organization must attend. Registration deadline is September 20. 

• Review your organization's fall 2023  budget submission 

• Register upcoming events on Engage

• Establish fall meeting times and locations 

• Review the goals, events, and fall plans for the organization

• Be familiar with Student Involvement Office location and staff

• Review the resources provided by the SIO

  • How to at OWU Guide
  • SIO supplies

• Review the following procedure and policies for student organizations

  • Good Standing Policy 
  • Purchasing (SIO Student Purchasing Coordinator appointments, credit cards, contracts, check requests, reimbursements)
  • WCSA Budgetary Guidelines
  • Registering events with/without alcohol
  • Hazing 
  • Advertising 

• Prepare a spring 2024 budget

  • Ensure an organization member attends the budget training if you plan to submit a budget

  • Review previous year’s budgets to see how much funding was requested and how much was allocated

  • Work with the treasurer to submit the budget on Engage

  • Discuss any fundraising ideas to make up any gaps in funding allocation

• Prepare for the transition of officers

  • Meet 1:1 with the new president and any other officers

  • Schedule a time for the outgoing and incoming executive boards to meet

  • Consider scheduling the first executive board and/or general body meeting for the following semester

  • Schedule time to review institutional processes related to tasks such as accounting, purchasing, reserving space, ordering food, etc.

  • Give new officers access to any systems or documents located online (e.g. Engage, Google Drive)