If a student withdraws, we will credit his/her account according to the guidelines that follow.
The percentages relate to charges for the semester of withdrawal, fall or spring. We will refund any resulting credit balance by check within 45 days of withdrawal. For the purposes of this policy, a semester begins on the first day of classes and ends on the last day of final exams.
If a student stops attending classes and fails to notify the University, a withdraw date will need to be determined to calculate a refund. To determine when a student withdrew, the Registrar’s Office will use the date listed on the departure form, or an email will be sent to the student’s instructors to determine the last date of attendance.
The refund formula measures the actual number of days enrolled during the semester. It is determined by dividing the number of days enrolled by the number of calendar days in the semester, including weekends and holidays and excluding any breaks longer than five days. For example, if there are 110 days in a semester and a student withdraws on the 20th day of the semester, the student's charges and financial aid will be prorated to reflect that he/she has been enrolled for 18.2% of the semester (20/110).
If a student withdraws before the start of the semester and incurs no charges, the enrollment deposit is forfeited. In the event that the student has incurred charges, the enrollment deposit is first applied to those charges and the balance is forfeited.
If a student withdraws during the fall or spring semester, the refundable amount will be calculated by prorating the tuition, room and board charges, and financial aid credits on a daily basis including weekends, but excluding any school breaks of five or more consecutive days, for the first nine weeks (60%) of the semester.
There are no refunds given for tuition, room or board under any circumstances of withdrawal or dismissal after the ninth week of a semester.
Lab and course fees will be refunded 100% through the normal drop/ add period (first two weeks); there will be no refunds of lab and course fees after that time.
Bookstore charges, student health insurance, fines, and other miscellaneous charges or personal costs are not prorated and are non-refundable.
The financial aid of any withdrawing student is prorated according to the same schedule for tuition, room and board as noted above. All Ohio Wesleyan scholarships, grants, and Title IV aid will be handled separately according to the policies of each granting entity.
If a student is a recipient of Federal Title IV financial aid, refunds to those programs are required by federal law to be returned first, in the following order: Federal Direct Unsubsidized Loan, Federal Direct Subsidized Loan, Federal Perkins Loan, Federal Direct PLUS Loan, Federal Pell Grant and Federal SEOG.
A student is not eligible for a refund until all Federal Title IV programs and other scholarships are reimbursed under The Department of Education, or other appropriate granting agency, regulations. In addition, all outstanding balances with the University must be cleared before any refund is issued to the student or parent.