TPG Funding Policies

Expectations of Those Receiving TPG Funding

Awardees are required to complete and submit all required forms and fulfill any grant stipulations, such as Institutional Review Board (IRB) or Institutional Animal Care and Use Committee (IACUC) approval, prior to the release of any funds. Additionally, funds will not be released to students who have an outstanding balance on their OWU student account.  

Important University Grant Regulations

• Stipends or wages cannot be awarded through University Grant programs.
• Equipment, including books, purchased with University Grant funds will become the property of the University.
• Tuition will not be paid to other institutions for any form of credit-bearing instruction or for auditing courses that could bear credit, except for those approved and managed through the IOCP office.
• Vaccinations, travel medicine consultations, and personal medications cannot be purchased with TPG funds.
• Travel Learning Course and/or related fees cannot use TPG funds.
• Personal expenses and emergency funding are the responsibility of the awardee.
• Alcohol is not an eligible expense under the TPG grant program, regardless of whether such expenses are permitted under the OWU University Travel Policy. 
• Tobacco, recreational drugs, and related paraphernalia cannot be purchased with grant funds. 
• Personal items are not eligible for reimbursement under the travel policy. Personal items are defined as items an individual would typically have to purchase regardless of whether they are traveling. Examples include basic toiletries and items such as toothpaste, bodywash, and over-the-counter medications. Contact tpgrants@owu.edu with additional questions. 
• Souvenirs, clothing, footwear, and luggage cannot be purchased with TPG funds. 
• Part-time faculty and staff need to obtain permission to participate in Theory-to-Practice activities. Contact the International and Off-Campus Programs Office (IOCP) for details. 
• High-risk activities that are not part of the curriculum may be restricted under the University's insurance policy for TPG funding. Contact IOCP before submitting your proposal for further information on what may fall under this category. 
• Travel arrangements must be made through Christopherson Business Travel 
  (800) 285-3603 at university.travel@cbtravel.com. Contact them directly to get a quote.
• OWU institutional Travel Policy applies to all travel. Please note the following additional restrictions to this policy:

INTERNATIONAL TRAVEL:

• Budget for $125 per person per week abroad for proposed projects that include international travel, for accident/evacuation insurance. 
• Passports and other travel documents cannot be purchased with TPG funds. Visas for travel to foreign countries are the responsibility of the traveler, including both the cost of the application and the application process itself. 
• Vehicles are not allowed to be rented by students internationally. Contact IOCP with questions.
• OWU's international travel insurance covers most sicknesses and injuries for awardees while abroad; its coverage is limited and does not provide any coverage for pre-existing conditions. 
• Smart Traveler Enrollment Program (S.T.E.P.) before traveling internationally, travelers must enroll and forward the confirmation email to tpgrants@owu.edu. 
• Travel to certain countries is prohibited. Proposals that include travel to countries/regions with United States Department of State level three (3) travel advisories will be reviewed by the administration; those considering travel to such countries should contact the IOCP Office before submitting a grant proposal for more information. There will be no University support for travel to countries/regions with a United States Department level four (4) advisory.

DOMESTIC TRAVEL:

• Vehicle Rental is restricted to faculty/staff; an OWU-certified student driver may be approved to rent vehicles in exceptional cases. Contact IOCP for details. 
• Reimbursement for use of a personal vehicle is based on the University's current mileage rate in accordance with the travel policy. Grant funds cannot be used to purchase gasoline. The use of personal rental vehicles is restricted to OWU Registered Drivers, and proof of automobile insurance coverage must be provided. 
• Health Insurance should be reviewed before travel. Recipients must ensure their health insurance provides coverage in the region where they will be traveling. All participants should review whether their current insurance is sufficient and consider purchasing additional travel insurance for their project.